For actors' agents
The phone rings. The rest happens here.
My Agent Called is the office system for actors' agencies. Log a casting director's call while you're still on it, check your client's availability, and follow the submission through auditions and recalls to the booking. Then invoice the job and pay your client, with the whole team working from the same records.
Sound familiar?
The everyday problems it fixes
If your agency runs on phone calls, email and a spreadsheet, some of these will be familiar.
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Availability checks on sticky notes
Casting rings to ask if Priya is free on the 14th. You check with her and call back, and a week later nobody remembers whether casting replied.
With My Agent Called
Log the check while you're on the call. It moves from Checking to Checked, and if casting goes quiet for longer than your agency allows, it shows up on the dashboard to chase.
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A pipeline that lives in someone's head
Submissions are in one inbox, audition times are in another, and the pencils are with whoever took the call.
With My Agent Called
Each submission moves to its next stage when you log the audition, recall, pencil or offer. Accept the offer and the job is created and marked as booked.
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Clients ringing for news
Actors call to ask when the audition is, whether the sides have come through, or what they're owed.
With My Agent Called
In the client portal, each actor sees their own auditions, castings and statements. They answer availability checks there and keep their contact details up to date.
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Working out what each client is owed
When a fee comes in, someone takes off the commission and the VAT on it by hand, then updates the client's statement.
With My Agent Called
Record the payment and the client's share is worked out for you: the fee, less commission, less VAT on the commission. It goes straight onto their statement.
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Two agents, one client
In a shared agency it isn't always clear who looks after whom, or how the commission is split.
With My Agent Called
A client can have more than one agent, each with a share of the commission, and you can change the split for a single job. Agents see their own clients in full and everyone else's in outline.
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Tapes and CVs all over the place
Self-tapes are in Dropbox, headshots are on someone's desktop, and the latest CV is in an email from last spring.
With My Agent Called
Link each client's Dropbox folder and play their tapes from their page. Headshots and files sit on the client's record, and their CV downloads as a PDF on your letterhead.
The casting pipeline
From the first submission to the booking
Set up a production and its roles, then put clients forward one at a time or several at once. As you log auditions, self-tapes, recalls, pencils and offers, each submission moves to the right stage, so anyone in the agency can see where a client stands on a job.
- Projects and roles, with the casting director, director and writer linked
- Scripts and sides kept with the project and the role
- Pencils confirmed or released, and auditions marked done, cancelled or no-show
- Accepting an offer books the job
Availability
Know who's free, and who's waiting on whom
The availability page shows the coming weeks for the whole list, or just your own clients. Each availability check records who asked, about which client and for which dates, and you can log one from the client's page, a project, a submission or a job.
- Checks move from Checking to Checked to Complete
- Your agency sets how long to wait before following up
- A diary of the next three weeks, with a feed for Google or Apple Calendar
- A calendar of the whole agency's month
For your clients
Good news reaches them from you
Invite a client to the portal and they get their own login, in your agency's logo and colours. They see only their own auditions, castings and statements, answer availability checks, and keep their contact details current.
- Emails to clients carry your logo and link to your agency's own address
- Clients never see the staff side, or anyone else's details
Money
Invoices out, clients paid
Raise an invoice with as many lines as you need, with VAT worked out for each line, and send it as a PDF on your letterhead. When the money arrives, record the payment and the client's remittance is calculated and added to their statement.
- Commission shared between a client's agents, with splits per job
- Overdue invoices flag themselves
- Reports on fees, commission and how many submissions become bookings
- Sage Accounting: send invoices across and bring payments back
- Only owners and finance staff see the money
Also included
The smaller things that make a day easier
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Your own address
Your team and clients sign in at youragency.myagentcalled.com, on a page with your logo.
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Works on a phone
Check the diary or log a call from your phone's browser when you're out of the office.
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Search everything
One search box finds clients, contacts, projects, roles and jobs.
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Tasks
Give a task to anyone in the agency.
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Notes
Notes on clients and contacts save as you type, with formatting and checklists.
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Dropbox
Each client's folder linked to their page, with tapes and photos that play in place.
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Your website
Change a client's profile once and your WordPress website updates to match.
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Phone system
With Yeastar phones, click a number to call it and see who's calling.
How it works
Getting started
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We set up your agency
Your agency gets its own address and its own database. Add your logo and colour and it looks like yours.
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Bring your clients across
We'll help you move your client list in, with credits and headshots.
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Invite your team
Each person gets an email invite and sets their own password. You choose who can see the money.
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Connect what you use
Link Dropbox, your website and a Yeastar phone system if you have one. Anything you don't need can be switched off.
Security
Your clients' details stay with your agency
Every agency on My Agent Called has its own database, kept apart from every other agency's.
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Two-step sign-in
Anyone can turn on two-step sign-in with an authenticator app.
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Roles
Owners, admins, finance staff and agents each see what their job needs.
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Activity log
Every change is recorded, with who made it and when.
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Private files
Headshots and files are stored privately and only open for people signed in to your agency.
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Signing out everywhere
Changing a password signs that person out on every other device.
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Exports
Download your clients and invoices as spreadsheets, or the whole agency as one file.
Questions
Things people ask
Who is it for?
Actors' agencies of any size, from one agent working alone to an office with a finance team. You can switch off the parts you don't use.
Can our clients use it?
Yes. Each client can have a portal login to see their auditions, castings and statements and to answer availability checks. They only ever see their own details.
Does it work on a phone?
Yes. It works in the browser on a phone, a tablet or a computer, so there's nothing to install.
Does it replace Spotlight?
No. Casting directors still find your clients on Spotlight. My Agent Called is where you run the agency, and each client's Spotlight link sits on their profile and their CV.
Can we bring our existing records?
Yes. We'll help you bring your client list across, and you can add the rest as you go.
What happens on the demo?
We'll show you a normal agency week in the system: a casting call, an availability check, a recall, a booking and the payment. Then we'll answer your questions.
See how your week would look in it
Book a demo and we'll walk you through a casting call, a booking and a payment in My Agent Called.